Commencement Information for Graduates
Saturday, May 6, 2017, 9:00 a.m., UH West O‘ahu Campus Lower Courtyard
*Dignitaries, Faculty and Candidates Reception, 7:30 – 8:30 a.m. in Multi-Purpose Room (C208)
Friday, May 5, 2017, from 3:30 – 5:00 p.m. in Campus Center C225
Please note that the commencement ceremony is separate from the actual degree certification and conferral. Participation in a commencement ceremony and/or inclusion in the commencement program does not indicate official graduation or degree conferral.
Spring 2017 Commencement RSVP
- A graduation confirmation letter along with the Spring 2017 Commencement RSVP Form will be mailed to your address on file the week of March 13, 2017.
- Submit the Spring 2017 Commencement RSVP Form to the Academic Advising Office (C236) by April 6, 2017 to confirm your participation in the Oʻahu or Neighbor Island ceremony.
**Neighbor Island ceremonies are ONCE a year, at conclusion of spring semester. After the RSVP form is submitted, you will receive more information about the Neighbor Island ceremonies. If you have questions, please contact the University center on your Island for more information on their commencement ceremony.
- To ensure proper pronunciation of your name, please review the (Pronunciation Instructions “LINK”) and provide the proper phonetic spelling for your name.
- Candidates needing disability accommodations, please include the information in your Commencement RSVP. Also, please contact ADA/504 Coordinator Tom Hirsbrunner to discuss accommodations at (808) 689-2935.
Please note: While this is NOT a ticketed event, parking on campus is limited. There is a new procedure regarding parking for the spring 2017 commencement. UH West Oʻahu commencement parking passes are required to park on campus. Cars without a parking pass will be turned away. Drop offs will not be allowed.
Spaces will be filled on a first-come, first-served basis. The parking lot will be closed once it reaches capacity (due to safety concerns). Carpooling is highly encouraged. Plan to arrive early as there will be considerable congestion along the Farrington Highway entrance to the campus.
We have limited identified parking spaces for persons with disability parking permits. Any guest with both a parking pass and a disability parking permit who has trouble finding an accessible parking space should contact one of our Campus Security officers for assistance.
- Each Candidate will be issued a total of THREE (3) Parking passes for their use and their guests.
- Pick up your parking passes at the Academic Advising Office (C236) from Monday, April 24 thru Wednesday, May 3, 2017 (Business days during open office hours: 8:30 am – 4:30 pm).
- Unclaimed parking passes will be given to students on the waitlist after 4:30 pm on Thursday, May 4, 2017.
- Friday, May 5, 2017 from 3:30 – 5:00 p.m. in Room C225.
- All participants are STRONGLY advised to attend.
- Participants are highly encouraged to wear footwear intended to be worn at ceremony.
- Graduation announcements are available for purchase at the UH West O‘ahu Bookstore and can be personalized with your name and degree/certificate.
- Students who would like to order announcements may visit the UH West O‘ahu Bookstore or contact them at 808-689-2550 for online ordering information.
Commencement regalia is available at the UH West O‘ahu Bookstore, 808-689-2550, or online at www.bookstore.hawaii.edu/westoahu
- The full graduation gown set is $41.. The black cap, gown and tassel are included in the set and each is required for the commencement ceremony. If you already have a black cap and gown, the tassel can be purchased separately for $7. Cap only is $13.75.
- Black caps, gowns and tassels are required to be worn by all graduates. Wear lightweight attire under your gown. Whatever shows above/below the gown should conform to the following:
- MEN should wear collared shirts (short sleeves are acceptable), dark trousers, and closed shoes.
- WOMEN should wear dresses or dress slacks and sandals or shoes. Mu`umu`u are not recommended. The graduation gowns for women include white collars which may be omitted.
- Jeans, shorts, t-shirts and slippers are not considered appropriate attire.
Candidates who meet the criteria for Graduation with Distinction (current 3.75 UH West Oʻahu GPA and on track for completion of 30 UH West Oʻahu credits) will be recognized during the ceremony. Your designation at the time of the ceremony is based upon the previous semester’s grades. Any change in the designation based upon this semester’s grades will be reflected on your transcripts and diploma. To see if you might be eligible, visit star.hawaii.edu. Click on transcripts, then campus transcripts by semester. You may purchase your honor cord for $13.00 through The UH West O‘ahu Bookstore.
Student Veteran Honor Cord
UH West Oʻahu Student Veterans may purchase red, white, and blue honor cords from the UH West Oʻahu Bookstore for $13.00.
Who: Veterans, active duty, Reserve, and National Guard members may purchase an honor cord to wear at the Commencement Ceremony.
Why: Honor cords represent the sacrifice, service and commitment to excellence that all veterans share.
How: Bring proof of veteran status (DD214), VA ID card, or military ID.
- You must wear your cap and gown in order to participate in the ceremony.
- Tassels on your caps should hang on the right of your cap until after the symbolic conferring of degrees.
- The front of the cap, which has the shorter point, should be centered directly over your nose.
- The cap should be worn squarely on the top of the head.
- Please refrain from decorating your caps with any items that may obstruct the view of your fellow candidates seated around you.
NOTE: Large bags (purses, backpacks, etc.) placards or signage, beach balls, and pets (excluding service animals) will not be allowed on the ceremony area. Plan to have your guests keep your personal belongings until after the ceremony.
NOTE to PARENTS: Children (including infants) will not be allowed to accompany graduates in the ceremony. Please plan to have your guests watch your children during the ceremony.
NOTE: Balloons and strollers are not allowed into the seating area for safety reasons. Also, advise your guests that photographs and videos may be taken from their seats only.
Commencement Ceremony Reception – for our Invited VIP, Faculty, and Candidates for Graduation; hosted by the UHWO Student Activity Fee Board from 7:30 am – 8:30 am in Campus Center 208.
- At the 7:30 a.m. Check-in you’ll receive an index card with your division, concentration and name (with phonetic spelling). Please look this over and let the staff know if there are any discrepancies.
- Promptly at 8:30 a.m., the candidates and faculty will begin arranging themselves by their divisions (with assistance from the student marshals and staff) to prepare for the processional.
NOTE: Traditionally, flower lei are not presented or worn until after the ceremony. No balloons and signs/banners are allowed into the courtyard area.
- The procession begins promptly at 9:00 a.m., under the direction of the faculty and student marshals.
- Caps should be worn at all times except during the playing of Hawaii Pono’i and the National Anthem, when men should remove their caps.
- Rise with your division when instructed to do so by your divisional chair. Student Marshals will direct candidates to the stage.
- Present your printed index card to the name reader as you cross the stage. As your name is read, move to the stage center to receive your diploma cover and congratulations, exit the stage and return to your original seat and be seated.
- When all candidates have returned to their original seats, the Vice Chancellor will direct you to stand, shift your tassels to the left as a symbol of graduation, then present the class to the Chancellor, who will instruct you to be seated.
NOTE: Please honor your fellow candidates, who have also worked hard for this moment, by treating them with dignity and respect.
After the Ceremony
- The stage party will exit, followed by the faculty and dignitaries. They will move away from the courtyard to line up along the “rock wall” near the Library entrance (gauntlet style; two sides).
- Please exit the courtyard area through the faculty gauntlet.
- Meet your guests by the appropriate alphabetical sign on the Great Lawn.
- We recommend that you consider meeting guests with physical disabilities at a location closer to the Campus Center.
- Please do not block the walkway next to the rock wall and Great Lawn.
Photography and Video
Each graduate will be photographed by a professional photographer as they receive their degree, and these photos will be made available to the graduate. After commencement, you will receive an email message from the photographer with a link to view your proof online. You may order additional photographs at that time.
If you do not wish to have your contact information forwarded to the photographer so that he may send your proof, please submit your request in writing by April 6, 2017 to the Commencement Coordinator at firstname.lastname@example.org.
Diplomas will not be given at commencement. Because semester records will not be available by the date of commencement, the conferring of degrees at the ceremony is provisional, pending verification that degree requirements have been met.
Your degree and/or certificate will not be awarded if you have a missing grade (e.g., RD-Record Delayed) or an incomplete grade, even if the class is not needed to fulfill a graduation requirement (i.e., extra elective class). All missing or incomplete grades must convert to a final grade by June 13, 2017 in order to have your degree and/or certificate awarded for spring 2017; no exceptions will be made after this deadline. Be sure to contact your instructor since some may not be available after final exams week.
In the event that you do not meet the graduation requirements after the semester, you will be sent a notification letter by the Records Office.
Conferring of degrees is completed within 6-8 weeks after commencement. Once conferred, the diplomas are then ordered and available approximately in late July for spring and late March for fall. An email will be sent to all graduating students when the diplomas are available.
Students who no longer reside on Oahu after commencement should update their mailing address in MyUH so their diploma can be mailed. Diplomas are mailed via the U.S. Postal Service. All financial obligations within the UH system must be cleared before the diploma can be issued.
Got Commencement Questions? Please contact the Commencement Coordinator by phone at 689- 2689 or by email at email@example.com