Student Policies

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

Pursuant to Section 99.6 of the rules and regulations governing the Family Educational Rights and Privacy Act of 1974 (hereinafter called the Act), students in attendance at the campuses of the University of Hawai‘i are hereby notified of the following.

It is the administrative policy of the University of Hawai‘i to subscribe to the requirements of Section 438 of the General Education Provision Act, Title IV, of Public Law 90-247, as amended, Section 249 of the Improving America’s Schools Act of 1994 and to the rules and regulations governing these Acts, which protect the privacy rights of students.

The rights of students under the Act include the following, subject to conditions and limitations specified in the Act:

  1. A student has the right to inspect and review their own education records.
  2. A student has the right to request to amend education records in order to ensure accuracy of such records.
  3. A student shall have the right to request a hearing in order to resolve disputes regarding a student’s right to inspect or amend the student’s education records.
  4. A student shall be assured that, except for the disclosure of directory information, the University of Hawai‘i will not disclose personally identifiable information without the student’s consent.
  5. A student shall have the right to file a written complaint with the Family Policy and Regulations Office, U.S. Department of Education, Washington D.C. 20202, should the student determine that rights accorded herein have been violated.
  6. A student shall have the right to waive any of the rights provided under the Act.

Students are advised that institutional policy and procedures required under the Act have been published as Administrative Procedure A7.022 Procedures Relating to Protection of the Educational Rights and Privacy of Students. Copies of AP A7.022 may be obtained from the Student Services Office.

Students are advised that certain personally identifiable information is considered by the University to be Directory Information and, in response to public inquiry, may be disclosed in conformance with State Law, at the University’s discretion, without prior consent of the student, unless the student otherwise so informs the University not to disclose such information.

Directory Information may include:

  1. Name of student
  2. Local address and ZIP code
  3. Local telephone number
  4. Major field of study
  5. Education level (i.e. Junior, Senior, etc.)
  6. Fact of participation in officially recognized activities and sports
  7. Weight and height of members of athletic teams
  8. Dates of attendance
  9. Most recent educational institution attended
  10. Degrees and awards received
  11. Email address
  12. Enrollment status (full-time and part-time)

A student presently registered and in attendance at any campus may request that their directory information not be disclosed to the public. A student wishing to exercise this right must do so by completing and submitting the Non-Disclosure of Directory Information Form no later than 14 days from the first day of instruction for a regular semester or term, or the fourth day of a summer session.

Note: Submission of this FERPA nondisclosure of directory information request does not automatically remove students from the UH Online Directory of email addresses, which is accessible only to those with valid UH email accounts through MyUH.

To remove yourself from the UH Online Directory:

  • Log in to MyUH
  • Select the My Profile tab
  • Look for UH Online Directory, Options for Students, select Opt-out

New students will be added to the directory upon establishing a UH username. New students will not be listed for at least four calendar days to provide an opportunity to opt-out. Students are automatically removed from the online directory when they are no longer categorized as active students.

Parents of students are advised that information contained in education records, except as determined to be Directory Information, will not be disclosed to them without the prior written consent of their sons and daughters.

The University is not required to notify students before complying with certain subpoenas.

Information concerning disciplinary action may be included in a student’s education records, and such information may be disclosed to teachers and other school officials who have legitimate educational interests, without prior consent.

STUDENT CONDUCT CODE

University of Hawai‘i Systemwide Student Conduct Code, establishes guidelines for behavior on all UH campuses. In accordance with this policy, UH West O‘ahu has affirmed the types of behavior that conflict with the community standards that the UH values and expects of students. The University expects students to maintain standards of personal integrity that are in harmony with the educational goals of the institution; to respect the rights, privileges, and property of others; and to observe national, state, and local laws and University regulations. The code also delineates the appropriate hearing procedures, and describes the various sanctions that may be imposed. Sanctions may range from a warning, restitution, to probation, suspension, expulsion, or the rescission of grades or degree. The Student Conduct Code is available online or through the Office of the Vice Chancellor for Student Affairs.

UH Student Conduct Code Policy
UH West O‘ahu Student Conduct Code Procedures

ACADEMIC GRIEVANCE

Issues associated with the authority and responsibilities of faculty members may occasionally arise. To protect the rights of students and faculty, the University has established an academic grievance procedure whereby students who believe that a faculty member has behaved in an improper manner may seek recourse. A reasonable attempt (by phone, mail, email or in person) should first be made to resolve the complaint of academic impropriety on an informal basis with the faculty member. If the faculty member fails to respond to the student’s attempt to contact him/her within a ten-day period, or if a satisfactory resolution is not reached at this level, the matter should be reported, in writing, to the faculty member’s Division Chair. The Division Chair shall render a decision/recom¬mendation for resolution within ten working days upon receipt of the report of academic impro¬priety by the student. Should a student decide to appeal the Division Chair’s decision and/or recommendation, the student has the right to file a formal academic grievance with the Chair of the Academic Grievance Committee. For specific information, the academic grievance procedure is available online or may be requested through the Office of the Vice Chancellor for Student Affairs.

UH West O‘ahu Academic Grievance Procedure

ACADEMIC INTEGRITY

The University is an academic community with high professional standards. Its teaching, research and service purposes are seriously disrupted and subverted by academic dishonesty. Such dishonesty, which are examples of violation of the Student Conduct Code and may result in suspension or expulsion from UH West O‘ahu, includes cheating and plagiarism.

Cheating: Cheating includes, but is not limited to, (1) use of any unauthorized assistance in taking quizzes, tests, or examinations; (2) use of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; (3) the acquisition, without permission, of tests or other academic material belonging to a member of the UH faculty, staff or student (4) engaging in any behavior specifically prohibited by a faculty member in the course syllabus or class discussion.

Plagiarism: Plagiarism includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgement. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.

CLASS ATTENDANCE

Regular and prompt class attendance is expected of all students. A student is expected to inform each instructor of anticipated or unavoidable absences. The responsibility for make-up work lies with the student. Check with the instructor regarding the impact of missed classes on your grade.

When a student fails to attend a class, or stops attending class but does not officially withdraw from that class, the instructor may assign any letter grade, including an “F.”  Under no circumstances will a “W” be awarded by the instructor.