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Family Educational Rights and Privacy Act (FERPA)

Pursuant to Section 99.6 of the rules and regulations governing the Family Educational Rights and Privacy Act of 1974 (hereinafter called the Act), students in attendance at the campuses of the University of Hawai‘i are hereby notified of the following.

It is the administrative policy of the University of Hawai‘i to subscribe to the requirements of Section 438 of the General Education Provision Act, Title IV, of Public Law 90-247, as amended, Section 249 of the Improving America’s Schools Act of 1994 and to the rules and regulations governing these Acts, which protect the privacy rights of students.

The rights of students under the Act include the following, subject to conditions and limitations specified in the Act:

1. A student has the right to inspect and review their own education records.
2. A student has the right to request to amend education records in order to ensure accuracy of such records.
3. A student shall have the right to request a hearing in order to resolve disputes regarding a student’s right to inspect or amend the student’s education records.
4. A student shall be assured that, except for the disclosure of directory information, the University of Hawai‘i will not disclose personally identifiable information without the student’s consent.
5. A student shall have the right to file a written complaint with the Family Policy and Regulations Office, U.S. Department of Education, Washington D.C. 20202, should the student determine that rights accorded herein have been violated.
6. A student shall have the right to waive any of the rights provided under the Act. 

Students are advised that institutional policy and procedures required under the Act have been published as Administrative Procedure A7.022 Procedures Relating to Protection of the Educational Rights and Privacy of Students. Copies of AP A7.022 may be obtained from the Student Services Office.

Students are advised that certain personally identifiable information is considered by the University to be Directory Information and, in response to public inquiry, may be disclosed in conformance with State Law, at the University’s discretion, without prior consent of the student, unless the student otherwise so informs the University not to disclose such information.

Directory Information may include:

1. Name of student
2. Local address and ZIP code
3. Local telephone number
4. Major field of study
5. Education level (i.e. Junior, Senior, etc.)
6. Fact of participation in officially recognized activities and sports
7. Weight and height of members of athletic teams
8. Dates of attendance
9. Most recent educational institution attended
10. Degrees and awards received
11. Email address
12. Enrollment status (full-time and part-time)

A student presently registered and in attendance at any campus may request that their directory information not be disclosed to the public. A student wishing to exercise this right must, in writing, not later than 14 days from the first day of instruction for a regular semester or term, or the fourth day of a summer session, inform the campus that their Directory Information should be kept confidential.

Parents of students are advised that information contained in education records, except as determined to be Directory Information, will not be disclosed to them without the prior written consent of their sons and daughters.

The University is not required to notify students before complying with certain subpoenas.

Information concerning disciplinary action may be included in a student’s education records, and such information may be disclosed to teachers and other school officials who have legitimate educational interests, without prior consent.