Refunds for Financial Aid Recipients
Financial aid is awarded to defray educational expenses. As such, withdrawal and/or dropping classes from the University may require the repayment of funds received.
Drop in Credit Load
Enrollment will be monitored for students who receive financial assistance up through the third week of classes (last day to withdraw without a “W”). All enrollment changes may affect financial aid. Aid will be adjusted during this time period. You will be required to repay any difference due to your enrollment change. Satisfactory Academic Progress will also be based on your new enrollment. A financial obligation (hold) will be placed on your student account for any financial aid award adjustments.
Withdrawal from School
In the event that a student who has been awarded Federal Title IV financial assistance completely withdraws (or stops attending all classes) from the University of Hawai‘i - West O‘ahu, a Return of Title IV Funds calculation will be completed. The Financial Aid Office will adhere to all Institutional Withdrawal and Refund Policies and Federal requirements.
The Federal Return of Title IV Funds formula requires a student and the institution to return Federal funds if the student completely withdraws or stops attending classes on or before completing 60% of the semester. The percentage of Federal aid to be returned is equal to the number of calendar days remaining in the semester divided by the total number of calendar days in the semester (unearned aid). The order in which the funds will be returned is as follows: Federal Unsubsidized Stafford, Federal Subsidized Stafford, PLUS, Federal Pell Grant, Federal SEOG, LEAP, other Title IV funds.
Any institutional refund due to the student based on the regular UH tuition and fee refund policies will be applied to the institutional share of the refund. If the UH refund does not equal the amount of the institutional share of the refund to the Federal financial aid program, the student will be billed for the amount which is not covered.
In the event a student receives both Federal financial assistance and a tuition waiver (TW-N, Native Hawaiian, Chancellor’s award, Pacific Asian Scholarship, and Presidential Scholarship) the student shall be required to repay the pro-rated value of the tuition waiver that the University may have had to pay to the Federal programs.
A copy of the University’s Refund/Withdrawal Policy for Students Receiving Federal Financial Assistance is mailed to all financial aid recipients and available at the Student Services Office.